Job Overview:

We are seeking a highly organized and proactive EA / Product Manager to support a fast-moving executive while driving project execution across product and business operations. This role combines executive support, project coordination, and product management, requiring someone who can manage priorities, collaborate with technical teams, and ensure initiatives move efficiently from concept to completion. The ideal candidate thrives in a startup environment, has experience supporting founders or executives, and is comfortable working closely with developers and cross-functional teams in an EST-aligned setting.

Core Tasks:

Manage the executives calendar, inbox, priorities, and daily task list
Track open projects, deadlines, blockers, and follow-ups across the business!
Help move software development projects forward from idea to launch
Turn founder/client requests into clear tasks, tickets, specs, and action items
Coordinate with developers, designers, vendors, and internal team members
Run weekly project check-ins and maintain notes, owners, deadlines, and next steps
QA completed development work and flag bugs, missing requirements, or UX issues
Organize product feedback from customers, internal users, and stakeholders
Maintain project boards in tools like ClickUp, Asana, Trello, Jira, or Linear
Create SOPs, meeting notes, project briefs, and internal documentation
Follow up with team members to make sure work is completed on time
Assist with other executive, operational, and product-related tasks as needed

Must-Haves:

3+ years experience as an Executive Assistant or Operations Coordinator
Hands on experience in a Product Management capacity (preferably for US SaaS team)
Experience supporting a founder, executive, or fast-moving small business team
Strong organizational skills with excellent follow-through
Comfortable coordinating with technical teams, developers, or product teams
Strong written and verbal English communication skills
Experience managing projects in tools like Asana, ClickUp, Trello, Jira, Linear, or Notion
High attention to detail and ability to spot gaps, blockers, and inconsistencies
Comfortable working independently and proactively pushing projects forward
Ability to work full-time in EST business hours

Nice-to-Haves:

Experience working in a startup, software company, agency, or tech-enabled business
Familiarity with tools like Slack, Google Workspace, Figma, Loom, and Notion

EA / Product Manager

Creative Strategist Designer