This role focuses on administrative and legal support tasks such as document preparation, file management, client coordination, and handling phone communication. The ideal candidate has strong English communication skills, is comfortable handling sensitive information, and is open to learning internal systems and workflows.

This is an excellent opportunity for a VA looking to build a long-term career in the legal field.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Document Preparation & File Management

Convert and format documents (PDF to Word, editing, formatting)
Organize and maintain digital legal files and records
Assist in preparing basic legal documents and correspondence
Ensure accuracy and proper documentation standards

Legal & Administrative Support

Assist with real estate closing documentation processes
Support light litigation tasks (e.g., discovery assistance, document gathering)
Draft simple letters and email communications as directed
Coordinate and track required documents for cases or closings

Client Communication & Coordination

Communicate with clients via email and phone calls (inbound and outbound)
Answer and route calls professionally, taking messages when necessary
Follow up on document requests and outstanding items
Serve as a support point of contact for basic client inquiries
Maintain professional and clear communication at all times

Data Entry & System Management

Input and update information in legal or closing software (e.g., Qualia)
Maintain organized and accurate records within systems
Assist in tracking case or transaction progress

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

QUALIFICATIONS

1–3+ years of experience as an Administrative or Virtual Assistant (legal experience a plus)
Excellent written and verbal English communication skills (required)
Comfortable handling phone calls in a professional setting (required)
Strong attention to detail and organizational skills
Ability to handle confidential and sensitive information with discretion
Comfortable learning new systems and processes
Proactive, reliable, and able to work independently
Experience with real estate or legal workflows is a plus (not required)

APPLICATION SOFTWARE KNOWLEDGE / REQUIRED TOOLS

Document Management Microsoft Word, Google Docs, PDF tools
Communication Gmail / Email, Phone systems
File Storage Google Drive / Dropbox
Legal Software Qualia or similar (preferred)

Work Schedule

Contracted Hours per Week: 20 Hours
Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
Daily Working Time: Approx. 10:00 AM – 2:00 PM EST (flexible within 9:30 AM – 5:30 PM EST)

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Junior to Senior Level
Contracted Hours per Week: 20 hours/week (Part-Time; potential to scale)
Daily Working Time: Approx. 10:00 AM – 2:00 PM EST (flexible within 9:30 AM – 5:30 PM EST)
Scheduled Working Days: Monday-Friday
Number of VAs: 1
GENDER PREFERENCE: None
LANGUAGES SPOKEN/PREFERENCE: English (Fluent)
ACCENT PREFERENCE: Level A-B (native or near-native accent required)
REGION PREFERENCES: Any

What we offer

Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you
And more!

Legal Administrative Virtual Assistant

Legal Administrative Virtual Assistant